Contracts Administration & Management Software

Use Khameleon Contracts software in concert with integrated Khameleon Distribution, Projects, Service and Financials to control inter-company contracts through their entire life cycle -- from proposal, negotiation, approval and activation through fulfillment, billing, revenue recognition and history retention. Manage virtually all types of contracts, including sales, leases, licenses, and warranties for products, capital assets, project-oriented services and recurring services.

Multi-Entity, Multi-Discipline

• Manage master agreements and associated contract rollups and rollouts across multiple customer, internal and subcontractor entities and sites.
• Manage master agreement terms and conditions, as well as related extensions, exercisable options, renewals and revisions.
• Attach unlimited product, asset and service orders and line items to contracts, including projects, jobs, milestones, activities and recurring services, along with unlimited notes and document attachments.

Sales, Leases and Licenses

• Manage product and asset sales contracts, including customer-specific pricing agreements, exercisable options and incentives.
• Manage lease contracts for assets, such as real estate, mineral rights, commercial equipment, software, exhibit space or communication channels.
• Manage license agreements to use or redistribute assets such as software, entertainment media, proprietary information or patented technologies, including license and royalty fees, revenue splits and performance incentives.

Project-Oriented Engagements

• Manage contracts to provide project-oriented services, such as systems integration, business consulting, advertising and public relations, engineering, R&D, architectural design and commercial construction.
• Manage contracts for complex multi-entity, multi-site, multi-discipline projects involving multiple subcontractors and even multiple customers.

Warranties & Recurring Services

• Manage warranty and service contracts, as well as related returns, repairs and replacements, including entitlement validations, return authorizations, service orders, tracking, accounting and billing.
• Manage contracts to provide recurring services, such as ongoing software maintenance and support, communications and computing network services, facilities management, payroll processing or other business process outsourcing.

Sales & Service Partnerships

• Manage marketing and sales channel partnership agreements to promote, distribute, resell, re-license or lease products, assets or services.
• Manage contracts for subcontracted services provided on a project or recurring basis, such as computer systems integration and support services, commercial construction and facilities management.

Extensions, Options, Revisions & Renewals

• Manage virtually all forms of master contract extensions, exercisable options, revisions and renewals, utilizing flexible, user-definable rules such as formal change order controls.
• Automatically trigger condition/actions and follow-ups such as review cycles, proposals and approvals to ensure existing contracts are monitored for exercisable options, potential expansion/extension and renewal opportunities.

Contract Administration

• Establish default and contract-specific controls for contract terms and conditions, as well as formal change order controls for contract revisions, by contract and contract line item type.
• Secure user privileges to ensure adherence to company policies, legal requirements and accounting standards.
• Define automatic workflow and condition/action triggers and alerts to simplify and automate contract administration using Khameleon software.

Fulfillment Management

• Automatically rollout contracts and fulfillment assignments to multiple customer, internal and subcontractor entities and sites -- based on flexible, user-definable rules, including contract and contract line-item types, subcontractor and vendor rankings, and geographic location.
• Gain full visibility of the current status of all contract-related product and service orders, projects, jobs and activities, as well as a comprehensive historical audit trail.

Revenue Recognition, Billing & Accounting

• Establish standard revenue recognition, billing and accounting rules by contract type and contract line-item type, to assure compliance with company policies, contract terms and conditions, and accounting standards.
• Automate contract revenue recognition, project billing and accounting for both products and services, including extensions and change orders, deposits and retainers, license and royalty fees, and revenue splits.
• Utilize multiple user-definable methods including time and expenses plus markups, percentage complete or fixed price milestones, volume or time triggers, and rules for frequency, pre-billing and partial period pro-rations.
• Automatically trigger generation of accounting entries, based on user-definable rules and associated accounts for various transactions, including user-definable transactions.
• View a complete online audit trail of all contract-related project accounting entries, drill down to supporting details across applications, and retain history archives on-line or off-line.

Stay up to date with contract renewals and revisions, automate billings and revenue recognition, and monitor terms and coverage using Khameleon Contracts software.

To learn more about Khameleon Contracts software and our other project centric software solutions, please contact us today at 800-655-6598 ext. 1100. We appreciate your interest in Khameleon and look forward to speaking with you!